EdPrep Dashboards FAQ

What is the Ed-Fi Educator Preparation Data Model?

The Ed-Fi Educator Preparation Data Model (EPDM) is an extension of the Ed-Fi data standard for EPPs that harnesses and integrates comprehensive data over the span of a teacher’s entire career; from entry into a EPP, through knowledge and skills demonstrated in fieldwork experiences, to placement and performance as an in-service teacher.


A major benefit of a EPDM implementation is the ability to connect data from disparate sources. For example, candidate academic performance data from key program assessments (data likely found in a learning management system) can connect with data about program completer employment and retention (possibly from a spreadsheet provided by the state education agency). The project team will identify what data is connected and how it's connected.


The EPDM was previously known as the Teacher Preparation Data Model (TPDM). In the latest release, the model was updated to be more inclusive of all preparation programs including those beyond Teacher Preparation Programs.


More information about the EPDM can be found here

What is the EdPrep Dashboard?

The Educator Preparation Dashboard (EdPrep Dashboard) was developed as a part of the Ed-Fi Educator Preparation Data Model (EPDM) solution.  

We gathered input and best practices from leaders of EdPrep programs across the country, with the goal of developing a dashboard and reporting tool that would answer a majority of the questions a dean, site coordinator, faculty member, etc., needs to know about how their program is preparing teachers. A “collaboratively developed” tool could then be configured to the specific terminology, rubrics, and surveys and program uses and customized for any special use cases.

The EdPrep Dashboard helps answer questions around who EPPs are that enroll in their programs, where their teacher candidates are employed once completing, how well they demonstrate the knowledge and skills needed to be successful, and how they impact K-12 students.

The dashboard is developed as a series of modules that can be used to visualize data from Enrollment to Candidate Performance to Post-Completion, all based on data that an EPP makes available to its stakeholders. The EdPrep Dashboard continues to be updated in response to feedback from those who review and use the tool in their programs.

Our hope is that the dashboard:

  • Sparks conversation between EPPs, districts, and states about how data could be used and how to improve access

  • Is used in faculty meetings, data days, and one-on-one discussions so that stakeholders can better understand how their programs prepare teachers and identify potential improvements

  • Generates discussion about which data are REALLY useful and actionable

  • Is adapted so that states and districts understand their teacher pipelines and how to best manage talent

More information on the EdPrep Dashboard development can be found here.
What is an Operational Data Store (ODS)?
An Operational Data Stores (ODS) is a central location stores the latest data from multiple systems or sources. It creates a place for EPPs to centralize their data from several sources, including candidate credentials, anonymized K-12 student, and survey data.
Is my organization a good fit?

Based on experience with full implementations, we have developed readiness indicators.   These readiness indicators have been developed from lessons learned of what is needed as a foundation for success based on prior EPP implementations.


To implement the EdPrep Dashboards, we recommend starting with the Recruit and Perform pages and then define use cases that would identify additional dashboard pages you would like to build or customize.

What data will we need to provide?

The Recruit and Perform EdPrep Dashboards require a minimal amount of data to be loaded into the ODS. The Data Translate tool will walk you through how to get your source file into the format necessary for the EdPrep Dashboard. The data needed for these two dashboard pages includes:


  • Candidate Enrollment in the EPP 

  • Candidate Demographics (Race/Ethnicity, Gender) 

  • Candidate Location 

  • Performance Evaluation results


For a full EdPrep Dashboard implementation, your organization will need to identify data required for the selected use cases and the dashboards to be developed.
How is data loaded?

Your EPP data can be consolidated in the EPDM Operational Data Store by loading using our new Data Translate.  This tool guides you through the mapping process to translate your data to the format required for the data model.  For the full EdPrep Dashboard implementation other data loading tools may be used such as the Ed-Fi Alliance Data Import Tool.

Will my data be secure?

Crocus takes the security of data very seriously. All data loaded for the EdPrep Dashboards is kept in accordance with organizational security and privacy requirements.


All details are outlined in our Participant Service Agreement. Crocus will also work with your organization to complete any additional required agreements.

How much does it cost?

The Ed-Fi Educator Preparation Data Model is an open source resource provided by the Ed-Fi Alliance.  Costs to implement the EPDM and the full EdPrep Dashboard vary based on several factors, including the selected hosting technology and scope of desired customizations. Crocus will work with your organization to determine the most cost-effective solution. 


More information on a full implementation can be found here.

What programs have already implemented the EPDM and EdPrep Dashboards?

EdLaunchTM itself is in development, however, the EPDM and the EdPrep Dashboards have been tested and released for several years now. University of Texas Rio Grande Valley (UTRGV) and Relay Graduate School of Education (Relay) are fully implemented and using them, California State University (CSU) is implementing both the model and the dashboards and selected group of end-users are testing them now in preparation for the release, and University of Connecticut (UCONN) is implementing the solution right now.


In addition, there are six universities across the nation that are currently implementing the Ed-Fi Starter Kit using the EPDM. For this challenge, we are trying to give the EPPs an easier, faster and cheaper way to get their data visualizations, so they are required to test EdLaunchTM and give us feedback to refine the product, however the data model and the visualization have been already vetted by several universities and experts in the field.

Crocus EdPrep Challenge FAQ

What is EdLaunch™?

Crocus  EdLaunch is the EdPrep data platform, that deploys the EPDM and environment with Data Deploy, guide EPPs through data loading with Data Translate, and deliver the EdPrep Dashboard with live program data through Data Display.  The solution will provide an Azure cloud-based EPDM Operational Data Store (ODS) hosted by Crocus. 

How do we apply to the Crocus EdPrep Challenge?
The simple application should take approximately 15 minutes to complete. You may need an internal conversation to check your status on the required data sets.  You can apply here and applications are due July 30, 2021.

Please note applications are now closed for the July 30th deadline. Please email hello@crocusllc.com for more information or a guided demonstration.
What do selected EPPs get?

The selected partners for the EdPrep Challenge will receive a one year subscription to EdLaunch, the EdPrep data platform, that includes Data Deploy, Data Translate, and Data Display.

Is my organization a good fit?

The EdPrep Challenge has been created for EPPs who want a dynamic way to visualize their program information to support continuous improvement. We are looking for EPPs eager to provide input and test for the first time EdLaunch™, our unique EdPrep data platform that leverages the existing Ed-Fi EPDM and EdPrep Dashboards.

Can Leadership Programs apply as well?

Yes! The EdPrep Challenge is open to leadership preparation programs. The two use cases included in EdLaunchTM were selected to be applicable to both types of programs to support both teachers and leaders. Interested leadership programs should review the two included use cases (Enrollment and Candidate Performance) to determine if they apply to their programs and if they do, please apply!

What use cases are included?

The EdPrep Challenge includes two predefined use cases that were selected as high priority by existing EdPrep Dashboard implementations.

  1. EPP Leadership requires easy access to up-to-date enrollment data. Through the Recruit: Enrollment Module, EPPs can evaluate programmatic and demographic trends, analyze program equity, and determine data-driven recruitment goals for upcoming application periods.

  2. Faculty members require concise and accurate data of their candidate's performance on program assessments and observations. Through the Perform: Candidate Performance Module, faculty are able to analyze and identify opportunities for programmatic improvement.

How much time will it take?

If selected for the EdPrep Challenge, we are asking partners to commit around 10 hours per month for the eight months of the development and around 2 hours per month during the subscription period for feedback.

What data will we need to provide?

Data Display modules Recruit and Perform require a minimal amount of data to be loaded into the ODS. Data Translate will walk you through how to get your source file into the format necessary for Data Display. The data sets needed for the Recruit and Perform modules includes:


  • Candidate Enrollment in the EPP 

  • Candidate Demographics (Race/Ethnicity, Gender) 

  • Candidate Location 

  • Performance Evaluation results

How does my data get in the dashboard?
Using Data Translate your organization can map (or translate) data from your data files into the Ed-Fi EPDM standard so your data can be loaded to the ODS. Then Data Display reads the data that is combined and centralized in the ODS and your organization can access the data through the EdPrep Dashboard visualizations.
Does the EdPrep Challenge include API connections?

At this time Data Translate will only accept data from a flat .xls or .csv. file format.  We hope that as more EdTech software platforms create Ed-Fi APIs we will be able to incorporate them into EdLaunchTM.

What if my systems are messy and I have minimum support from IT?

That's ok! We know many EPPs have wanted to explore an Ed-Fi ODS but may not have the availability or expertise of technical support to help complete an installation.  That’s why first, Data Launch will install an Ed-Fi ODS on the Crocus Azure cloud environment specifically for your organization. Then using  Data Translate, your organization can connect data from your source data into the Ed-Fi EPDM standard so your data can be loaded to the ODS.  You just need to get access to the data you want to load (a flat file will be sufficient), have a program subject-matter expert available to enter the details about the program, and data to translate the data to the EDPM. Last, Data Display reads the data that is combined and centralized in the ODS and your organization can access the data through the EdPrep Dashboard visualizations.  The dashboard will be ready to use with the data you load. 


Your organization will only need support from IT to gain access to the data necessary.

Will my data be secure?

Crocus takes the security of your data very seriously. All data loaded in EdLaunch will be kept in compliance of all required security and privacy requirements.  All details will be outlined in our participant service agreement. Crocus will also work with your organization to complete any necessary agreements required.

What if I don't have an Ed-Fi ODS?

That's ok! Data Launch will install an Ed-Fi Operational Data Store (ODS) on the Crocus Azure cloud environment specifically for your organization. Then using Data Translate, your organization can connect data from your source data into the Ed-Fi EPDM standard so your data can be loaded to the ODS. Then Data Display reads the data that is combined and centralized in the ODS and your organization can access the data through the EdPrep Dashboard visualizations.

What happens to my data after the challenge?

Once your data is set up and loaded to the dashboard you will have several options for how to continue after the challenge.  Participants will be able to continue with a subscription to the services and dashboards.  This will allow you to continue to update your data using the interface tools and keep your data secure on our hosted servers. If you would like to transfer data to your environment we can assist you with doing that and you and your team can maintain the data, EPDM ODS, and dashboards. 

What are the costs after the challenge?
Following the EdPrep Challenge, EdLaunchTMwill be offered as a subscription service to EPPs. The subscription will include access to Data Deploy, Data Translate and Data Display including hosting, support, and upgrades. During the EdPrep Challenge, Crocus will work with the selected challenge participants to define the subscription service options that will fit the needs of the EPPs.

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